Procurement Management Unit
Procurement Management Unit (PMU) in Drilling and Dam Construction Agency (DDCA) as in the case of other public bodies was established as per requirement of section 37 of Public Procurement Act No.7, 2011.
The Procurement Management Unit is headed by a person with appropriate academic and professional qualifications and experience in procurement functions registered by the Procurement Professionals Body.
To ensure that procurement management unit adheres to Public Procurement Act & its Regulations so that goods, works or services procured are of satisfactory quality and they are delivered, completed or provided in a timely manner in accordance with the Agency priorities.
The Procurement Management Unit shall -
a) Manage all procurement and disposal by tender activities of the procuring entity
except adjudication and the award of contract;
(b) Support the functioning of the tender board;
(c) Implement the decisions of the tender board;
(d) Act as a secretariat to the tender board;
(e) Plan the procurement and disposal by tender activities of the procuring entity;
(f) Recommend procurement and disposal by tender procedures;
(g) Check and prepare statements of requirements;
(h) Prepare tendering documents;
(i) Prepare advertisements of tender opportunities;
(j) Prepare contract documents;
(k) Issue approved contract documents;
(l) Maintain and archive records of the procurement and disposal process;
(m) Maintain a list or register of all contracts awarded;
(n) Prepare monthly reports for the tender board;
(o) Prepare and submit to the management meeting quarterly reports on the
Implementation of the annual procurement plan;
(p) Co-ordinate the procurement and disposal activities of all the departments of
the procuring entity; and
(q) Ensure effective relationship with suppliers, service providers and contractors
(r) Follow up or expediting for prompt delivery of goods, services and completion of
(s) Prepare other reports as may be required from time to time.